Travel agency tools for every step
The travel agency tools you need, from the first enquiry to the paid invoice, sit in one back office, so your team sells instead of switching between tabs.
Flights, hotels, packages and cars in one quote
Quote Builder
Build a complete quote in one place: flights and segments, flight itineraries, hotels and rooms, packages, rental cars and extras. Every item carries its own cost and commission lines. Paste a PNR, upload a screenshot with SnapQuote or pull live Beachcomber room rates, then send a branded PDF.
- Flights, hotels, packages, cars and extras
- Cost and commission lines on every item
- AI PNR Converter
- SnapQuote turns screenshots into quote items
- Beachcomber live room pricing
- Duplicate, version and export to PDF
- Quote status and paid status
- Convert a quote to an invoice
Every enquiry in one inbox, every client on one record
Leads, Customers & Trips
A lead inbox with statuses, assignment to an agent, notes and spam marking. Link a lead to a customer, group a customer's quotes and invoices into trips, and keep traveller profiles with passports and other documents on file.
- Lead inbox with statuses and open/close
- Assign leads to an agent
- Notes, spam marking and CSV export
- Browser notifications for new leads
- Automatic reply to new leads
- Customer database with CSV export
- Trips group a customer's quotes and invoices
- Traveller profiles with uploaded documents
AI that drafts, converts and answers inside your back office
AI Tools
The AI Lead Agent drafts replies with recommended packages and generates a quote from a lead. SnapQuote reads screenshots into quote items and the AI PNR Converter does the same for booking records. The AI Travel Agent answers your team's questions, the AI Travel Assistant chats with visitors on your website, and AI Blog and Agency CMS GPT write your content.
- AI Lead Agent: Draft with AI replies
- AI quote generated from a lead
- SnapQuote screenshot extraction
- AI PNR Converter
- AI Travel Agent with chat history
- AI Travel Assistant website chatbot and inbox
- AI Blog posts and Agency CMS GPT
- On/off switches per agency
From accepted quote to paid invoice
Invoicing & Payments
Convert a quote to an invoice, record payments, track statuses and cancellations, and hide line-item descriptions when the client does not need the detail. Create and download invoices through Zoho Books. Pay suppliers with Glyde virtual cards attached to quote items.
- Quote to invoice in one step
- Reorder line items or hide descriptions
- Payments, statuses and cancellation
- Zoho Books invoice creation and download
- Glyde virtual cards on quote items
- Bulk export of invoices and quotes
- Clients accept quotes and invoices online
- VAT and terms printed on every document
Build your own packages or publish suppliers' packages automatically
Packages & Deals
A multi-step package builder covering details, location, itinerary and photos. Auto-publish supplier packages from Paradise Road, Holiday Factory, Thompsons, Beachcomber, Africa Stay, World Leisure Holidays and TLC Vacations. Browse the deals catalogue and drop a package straight into a quote.
- Package builder: details, location, itinerary, photos
- Auto-publish from 7 suppliers
- Publish, feature, show or hide, archive, duplicate
- Map packages to categories
- Deals catalogue inside the Quote Builder
- Packages on your website and package-feed site
The systems you already book in, one click away
Booking Tools Hub
A hub that links to or embeds the third-party systems you book through: Agentbridge, Amadeus Sell Connect, NDC via Thomalex and Verteil, EGF, SafariNow hotels, MSC cruises, Plum accommodation, Avis, CarTrawler, buses, P1 Travel, Bryte insurance, Sherpa travel restrictions, ancillaries and Dubai visas. Book there, then paste the PNR into the converter and it becomes a quote.
- Amadeus Sell Connect and Agentbridge
- NDC through Thomalex and Verteil
- SafariNow, Plum and EGF accommodation
- MSC cruises, Avis, CarTrawler and buses
- P1 Travel, Bryte insurance, Dubai visas
- Sherpa travel restrictions and ancillaries
- Flight search inside a quote
- PNR converter into quote items
A travel website that feeds your lead inbox
Agency Website
Pick a standard theme, one of two alternative layouts or a corporate layout. Pages for home, packages, destinations, flights, buses, accommodation, contact, payment and corporate. Lead forms, newsletter sign-up, the AI Travel Assistant chatbot, a blog with comments, and online quotes and invoices your clients accept and upload documents to.
- 4 themes including a corporate layout
- Packages, destinations, flights, buses and accommodation pages
- Lead capture forms and newsletter sign-up
- AI Travel Assistant chatbot for visitors
- Online quotes and invoices clients can accept
- Blog with public comments
- robots.txt, sitemap.xml and llms.txt
- Ahoy visitor analytics, Facebook Pixel and GTM
See the month at a glance and set the agency up your way
Dashboard, Reports & Settings
The owner's dashboard charts visits and leads per week over six months, quote volume, amounts quoted and invoiced this month, and website activity. Reports cover an operations dashboard and an operational report. Settings handle branding, VAT and terms, SMS notifications, website toggles, auto-replies, tracking codes and AI switches.
- Visits and leads per week over 6 months
- Quote volume, quoted and invoiced this month
- Website activity
- Operations dashboard and operational report
- Branding, VAT and terms and conditions
- SMS notification number and auto-reply
- AI on/off switches and Zoho Books connection
Run a network of agencies from head office
Group Admin for Head Office
Manage users with bulk import, publish news with categories and attachments and push banners to member agencies. See the franchise billing list, deactivate franchises and upload terms and conditions.
- Users with bulk import
- News posts with categories and attachments
- Banners for member agencies
- Franchise billing list and deactivation
- Terms and conditions uploads
Ready to see it in action?
Book a free demo and we'll show you exactly how TravelTools.ai works for your agency.